Job Title: Administrator (Business Development)
Location: Sydney (work from home)
Job Type: 30-37.5 hours per week, negotiable
Department: Business Development
Reports To: Chief Business Development Officer (CBDO)
About Us:
Adjutor Healthcare provides full consultancy services in strategy and product development, clinical development, regulatory services for product registration/ lifecycle management, quality/QMS, training and commercialisation across the globe. We have experts in prescription and non-prescription medicines, biologicals, medical technologies, and diagnostic testing. More information can be found on our website www.adjutor.com.au.
Job Summary:
We seek a highly organised and detail-oriented career Administrator to join our team. The primary responsibility of this role is to provide administrative support to the Business Development (BD) team, focusing on data entry and updating our internal systems. The ideal candidate will have experience with administrative tasks, have strong writing and communication skills, and be comfortable using Sharepoint and databases. You will be an essential part of the team, providing support for our business growth and sustainability efforts, within the Asia Pacific region and beyond.
Closing Date: 31 October 2024
Adjutor Healthcare is an equal opportunity employer and we welcome applications from suitably qualified and experienced individuals who have the right to work in Australia as permanent residents or citizens.
Applications will be assessed as they are received. Applications will close early if a suitable candidate is placed prior to 31 October 2024.
How to Apply:
Please submit your resume and a brief covering letter detailing your experience and expertise, against the selection criteria to Joseph Badolato, CBDO, Adjutor Healthcare.
Key Responsibilities:
• Database Management: Accurately input and update business development notes and client information into our Client Management System (CMS) from emails and other communications. Maintain organised and up-to-date SharePoint folders for new and existing clients.
• Documentation Support: Send out template documents, assist with e-filing, and manage document organisation. Set up SharePoint folders for new clients and ensure all necessary information is correctly filed.
• Conference and Outreach Preparation: Assist with logistics and preparing materials for upcoming conferences and outreach activities. Coordinate the translation and printing of Business Development materials as required.
• Content Creation Support: Assist in the creation of social media content, ensuring posts align with company messaging and are shared promptly.
• Other: Occasional support for the Operations Team in an admin or interpretation capacity.
Selection Criteria (Essential):
• Strong communication skills, including excellent spoken and written English.
• Outstanding organisational and multi-tasking skills.
• Past experience with data entry and client management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Sharepoint, Teams).
• Proven attention to detail.
• Ability to work independently and manage multiple tasks according to predetermined timelines.
• Capacity to work collaboratively within a supportive and productive team environment.
Additional Skills and Experience (Highly regarded):
• Fluent in Mandarin and able to understand Simplified Chinese documents.
• Previous legal or medical secretarial experience or similar.
• Previous experience working within a pharmaceutical, medical technology or biotechnology company or consultancy firm.
• Familiarity with Monday.com (or similar).
• Experience in content creation using Canva for social media platforms.
• Previous experience working with business development or operational teams.
